Career Opportunity: Events and Special Projects Coordinator – Part-time (22.5 hours/week)
*10 months/year (September-June)*
St. Mary’s Academy (SMA), a Catholic school for girls rooted in the tradition of the Sisters of the Holy
Names of Jesus and Mary, is dedicated to nurturing young women in spirit, mind, and body. The SMA
Foundation supports the school’s mission and works to ensures long-term financial health and sustainability
of the Academy.
We are currently seeking an Events and Special Projects Coordinator to join our Advancement
Department. This is a part-time, in-person position working 22.5 hours per week (3 days per week) for 10
months a year (September-June). The Events and Special Projects Coordinator is responsible for planning
and executing events and initiatives that connect the SMA community and advance the school’s mission.
This role supports both alumnae engagement and fundraising events, ensuring they are well-organized,
meaningful, and reflective of SMA’s values.
Key Responsibilities:
• Plan and Deliver Events: Coordinate alumnae gatherings (Homecoming, reunions, Marian
Awards Brunch, etc.) and support major fundraising events such as the IGNITE Gala and Online
Auction.
• Lead Special Projects: Assist in initiatives that celebrate alumnae, foster philanthropy, and build
community connections.
• Create Communications: Develop engaging content for event materials, newsletters, Torch Light
magazine, social media, and the SMA website.
• Engage Volunteers: Recruit and support volunteers to ensure the success of events and projects.
• Administration: Maintain accurate records, track participation, and prepare after-action reports to
guide continuous improvement.
Qualifications:
• Post-secondary education in event management, communications, marketing, fundraising, or a
related field; equivalent combinations of education and relevant experience will also be
considered.
• Minimum 1 year of experience in event planning, project coordination, or related work
(alumni/community relations experience an asset).
• Excellent organizational, time, and project management skills.
• Strong communication and relationship-building skills.
• Proficiency in Microsoft Office 365; experience with Raiser’s Edge or a similar database an asset.
• SMA alumnae standing considered an asset.
Additional Information: This is a part-time, in-person position working 22.5 hours per week (3 days per
week) for 10 months a year (September-June). Flexibility in hours will be required to meet project
deadlines and provide on-site support for events.
To apply, please send your resume and cover letter on or before September 30, 2025 to:
Kate Hodgert-Fennell, Director of Advancement and Development
khodgert-fennell@smamb.ca 204 478 6031
Join us in celebrating SMA’s 156-year history and contributing to its legacy for future generations!
We welcome and encourage all inquiries and interest. Applicants may request reasonable accommodation
related to the materials or activities used throughout the selection process. All applicants are thanked for
their interest; those being considered will be contacted. All applications will be held in confidence.