ADMINISTRATIVE ASSISTANT

MANITOBA FEDERATION OF INDEPENDENT SCHOOLS
The Manitoba Federation of Independent Schools (MFIS) is seeking an experienced and motivated Administrative Assistant to support the Executive Director and the Board of Directors in the Operational Procedures of the MFIS office.
We are looking for an individual with the following qualifications and experience:

• Strong interpersonal communication skills
• Effective time management, decision making, problem solving, and organizational skills.
• Ability to set priorities, initiate and handle multiple tasks at once.
• Experience in planning and organizing events.
• Experience using MS Office – Word, Excel, PowerPoint, Outlook and creating Google Forms.
• Experience in recording and preparing meeting minutes.
• Experience using an accounting software (e.g., SAGE) would be an asset.
• Maintenance of website.
• Availability and flexibility to work overtime at peak times.
• Ability to work with diverse cultures and religions.
• Post-secondary education with business education training or equivalent working experience.
• Knowledge and understanding of independent schools would be an asset.

Purpose of the Position
The purpose of the position of Administrative Assistant is to assist the Executive Director in the Operational Procedures of the MFIS office.
Position Responsibilities
The Administrative Assistant Responsibilities include;

Finance
Operational procedures related to the financial transactions pertaining to this office.

Board of Directors And Committees

• Operational procedures related to the organization of Board of Directors meeting logistics.
• Operational procedures related to the carrying out of Board of Directors and Committee meeting tasks.
• MFIS Board member Binder maintenance
• Assistance in the creation of accurate records of all meetings of the Federation, the Board and the Committees.
• Maintenance of the MFIS Website

Day To Day Function Of MFIS Office

• Maintain office supplies and equipment
• Management of communication, contact information, record keeping
• Assist the Executive Director in the creation and maintenance of the MFIS archives, including the storage space located at Storageville
• Performance of other duties as usually pertain to this office

Member School Services

• Assist the Executive Director with Member School Services such as French Grants
• Assist the Executive Director with Member School Services such as Professional Development Events
• Assist the Executive Director with Member School Services such as Communication
• Assist the Executive Director with Member School Services such as Meetings i.e. AGM, Special Meetings of the Members, Annual Dinner, Members of the Legislative Assembly Reception, etc.
• Assist the Executive Director with Member School Services such as other unanticipated services to member schools that occur throughout the year.